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Partial Versus Full Imports


NOTE: Early access to Partial Imports is only available to a handful of customers. To learn more about accessing this feature, contact support@cultureamp.com.

The Culture Amp Import Wizard provides a seamless way for you to update a fraction — or all — of your employees. 

With partial imports, you can use the import wizard to upload, review, and apply updates to a subset of your employees. Employees not included in the upload will remain active and unchanged in Culture Amp. To overwrite all user data already the system, you can still choose a full import.

In a partial import you can add new employees and update employee demographic information. Choose this option if your latest employee data file contains only *some* people from your entire organization. (Note: you can also remove past employees by including an End Date in the past in their demographic information.) In a full import you can replace all previous information about your employees in Culture Amp to make sure it's completely up to date and in sync. Any past employees missing from this employee data file will be removed. Choose this option if your latest employee data file is complete, containing every person in your organization (and not just new people or one department, for example).

 

Partial Import

A partial import updates employee demographic information for a subset of your organization. During the bulk import process, you can upload an employee data file that only includes information from a handful of your employees. Once processed, a partial import will only change that part of your organization. Employees not included in the import will remain active and unchanged in Culture Amp.

Partial imports are only available for CSV or XLSX file uploads. All HRIS integrations syncs use the full import format.

When to use a partial import

Partial imports are a good option when you want to update demographics for some — but not all — of your employee base. Here are some commons scenarios where a partial import is useful:

Prompt/driver for import Solution
Launch onboard surveys to a batch of new starters Add new starters to Culture Amp in bulk with partial import
Launch exit surveys to a batch of recent departures Update records of recent departures with partial import
Pulse survey to a single division/department Update demographic data for a single department, then create and launch survey
Correct inaccurate demographics for a handful of employees Update troublesome records with partial import

 

Full Import

A full import completely overwrites any user data you already have in the system. Any employees missing from the incoming employee data file will become inactive.

Full imports are available for both file uploads and HRIS integrations syncs.

When to use a full import

Full imports are a good option when you want to make sure every employee record in your account is up-to-date. Here are some commons scenarios where a full import is useful:

Prompt/driver for import Solution
Ask for feedback from entire company Update all data in your account with full import
Sync data using an HRIS integration HRIS integrations always apply a full import
Your company undergoes a restructure and the entire company tree changes Update reporting demographics for your entire company with a full import

 

Handling Inactive Employees

You can deactivate employees with both full and partial imports: 

  • Full Import: A full import treats the file as the 'future state' of users in Culture Amp. If the file omits some users who are active in Culture Amp, they will be made inactive in the Culture Amp database. That is, the bulk edit treats a person missing from the user file as an intentional 'removal' of an active user. Any user with an End Date set to a date in the past will also become inactive.
  • Partial Import: Users omitted from a partial import will remain active and unchanged in Culture Amp. To deactivate users via a partial import, set their End Date to a date in the past.

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