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Email Communication Templates for the Diversity and Inclusion Survey


Because the Diversity and Inclusion Survey is run as a default unattributed survey, you will need to send out the invites to the Diversity and Inclusion Survey by a personal email address. Once you have access to an email list for all participants, here are some suggested email templates:

 

Pre Communications

Hi,

On [insert date], you will receive an invite from [person sending invite link] to take our first Diversity and Inclusion Survey. Unlike some of the engagement surveys you may have taken in the past, the Diversity and Inclusion Survey is unique in that it is centered around researched constructs of Inclusion, such as fairness, belonging, and voice. This survey also asks important, though sensitive, demographics like gender identity, race/ethnicity, and sexual orientation. It only takes about 5 minutes to complete.

The Diversity and Inclusion Survey is run on the Culture Amp platform, and was co-designed with Paradigm. This enables us to benchmark against our peers and dive deep into the topics that are well-researched and broadly tested. This survey is 100% secure, anonymous, and optional, though we strongly encourage you to participate. With a high participation rate, we can confidently take actions that focus on making life at [company name] more inclusive and equal for all.

Should you have any questions, please reach out and I would be happy to answer them. Again, this survey will reach your inbox on [insert date] - thank you!

[Name]

 

Survey Invite

Hi,

Here is your link to the Diversity and Inclusion Survey that was announced a few days ago: [insert link]

Although this survey is always optional, we strongly encourage you to participate in order to account for your experience at [company name]. This survey is 100% anonymous and there is no way to identify specific individual responses - they are only presented in aggregate.

This survey is open through [insert close date].

In case you missed the earlier announcement, the Diversity and Inclusion Survey is intended to measure a company’s practices around fostering an inclusive environment where people of diverse backgrounds can thrive. It will help to ensure that we include the voices of people who might otherwise be marginalized, whether it be due to their gender, physical ability, sexual orientation, family status, or anything else.

[Name]

 

Survey Reminder

 

Hi,

This is a reminder to take the Diversity and Inclusion Survey that was announced a few days ago: [insert link].

If you already have taken the survey, you do not need to take the survey again. Normally, we would not send you a reminder if you had already completed a survey, but because this survey is truly anonymous, we aren't able to track who has or has not completed the survey.

In case you missed the earlier announcement, the Diversity and Inclusion Survey is intended to measure a company’s practices around fostering an inclusive environment where people of diverse backgrounds can thrive. It will help to ensure that we include the voices of people who might otherwise be marginalized, whether it be due to their gender, physical ability, sexual orientation, family status, or anything else.

[Name]

 

Survey Thank You

 

Hi,

Thanks to everyone that participated in the Diversity and Inclusion Survey. We received [#] of responses!

As a next step, the team will be reviewing the data by comparing our scores to industry benchmarks and analyzing the experiences by different demographic groups. We’ll be discussing the findings of the survey on [insert date]. We look forward to continuing to foster an inclusive environment where people of diverse backgrounds can thrive.

If you have any questions, please let us know.

[Name]

 

Pro-tip: Skipping the Authorization Code step

 

If you don’t want to invite people using the authorization code, use this link:

https://academy.cultureamp.com/hc/en-us/articles/205198415-Using-an-Authorization-Code:

Just add &authorization_code=code (using your own code) to the end of the survey link, and the system will automatically use this code. e.g. If your survey link was:

https://cultureamp.cultureamp.com/adhoc/account?code=54f5eb27db4d085bc200076d

Code: abcd

You can make your link:

https://cultureamp.cultureamp.com/adhoc/account?code=54f5eb27db4d085bc200076d&authorization_code=abcd



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